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MDOC SYSTEM: Most Accurate Multi-Party Documents Control System.   

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OUR EXPERIENCE

Backed by over 25 years of experience handling Mega size projects with giant international companies completing projects worldwide in various fields. We are proud to put this experience to work to your benefit and proof that we can set a proficient and robust foundation to build a structured Document Control procedure to streamline content management and delivery.

WHY MDOC SYSTEM

To meet documentation requirements of the companies, institutions or clients and to maintain an effective document management system and procedure, The MDOC SYSTEM is the best choice. We are expert in documentation; we have more solution to offer. Trust us because we feel we are unique in the marketplace to offer you a combination of our expertise through all facets of your activities and life cycle. 

INTELLIGENCE

MDOC SYSTEM intelligence helps you turn mountains of data into manageable and meaningful information which can give business decision-makers the insight they need to make better-informed decisions.
You will discover how 
MDOCSYSTEM can be a set of powerful procedures that makes your tools user-friendly and empower you to quickly and efficiently mine important data your organization’s decision makers need and leading to a better-informed business decisions

Terminologies Definitions

Which is it

Policies

Policies are a set of principles to direct and limit in the pursue of long-term goals.

Guidelines

Guidelines are recommended practices that allow some discretion in interpretation. At the company or institution, the Standard Prctice Guide provides operational policies and guidelines.

Procedures

Procedures are basic step-by-step instructions that provide information on how to complete tasks on a regular basis.

Documentation empowers the people responsible for a process with the direction and consistency required for success. Well-written policies, guidelines, and procedures allow employee to understand their roles, responsibilities and limits. Risks associated with activities that are of critical importance to the company such as health and safety,manuals , quality assurance and quality control, financial matters, are mitigated by well developed policies, guidelines and procedures.

Policies:

  • Covers project or department-wide issues.
  • Establish rules.
  • Explain why they exist, who they apply to, and when they apply.
  • Describe consequences.

Guidelines:

  • Describe best practices.
  • Describes alternatives.
  • Provide direction to action or behavior.

Procedures:

  • Describe specific tasks in a cohesive manner.
  • Explain how to perform tasks step-by-step.
  • Explain when to take actions.
  • Include emergency procedures.
  • Give examples and illustrations.
  • Are job specific.
    Include communication and escalation procedures.

Why Document Procedure

Documented procedures assist in ensuring that repetitive processes are completed in a consistent and predictable manner. Comprehensive documentation will assist your department in the following areas:
  • Operational Needs: Written procedures ensure that fundamental processes are performed in a consistent way that meets the organization’s needs.
  • Risk Management: Established procedures are an effective control activities needed to manage risks.
  • Training tool: Documented procedures assist in training existing and new personnel in performing their responsibilities.
  • Promote Best Practice: Written procedures document is the best way of performing an activity and preserve both internal and external experience and lessons learned.
  • Knowledge Sharing: Documentation preserves,update and disseminates the organization’s experiences; passing along business and technical know-how.

Documentation Procedure Scope

Documented procedures do not need to be complex or difficult. They are simple step-by-step directions for completing a task. Some key components are:
  • The purpose of the task.
  • Who is involved (who initiates, approves, records).
  • A description of the duties and responsibilities of each person involved in the process.
  • Source of information and supplies.
  • A list of task performed, how to perform them, and the order in which they are performed.
  • A method to handle exception.
  • Examples or screen shots to illustrate expected results.
  • A source for changing the procedure. 

Once the documentation is written, try to follow it yourself, and then have someone else try it.

  • Keep it in safe place, accessible to all personnel who need it.
  • Make sure back-ups are done regularly.
  • Review and update procedures regularly.